FormFlow - Form Builder for monday.com
FormFlow is a form builder that lives inside monday.com. Build insert forms that add new items to a board and update forms that edit existing ones, without leaving the app.
Use it to collect data from customers, vendors, or teammates who don’t have access to your boards. A prospect fills out a lead form and lands as a new item on your sales board. A new hire opens a personal link and their onboarding item updates itself. Nobody needs a monday.com seat to submit.
Why Choose FormFlow for monday.com Forms?
Insert Forms and Update Forms
Insert forms create a new item on every submission. This is the standard pattern for lead capture, support tickets, project requests, and event registrations.
Update forms are the unusual part: each board item gets its own unique link, with an optional per-item password, and submissions write back to that item instead of creating a new row. That write-back model is why teams pick FormFlow for status updates, client profiles, and progress tracking.
Drag-and-Drop Form Builder
The builder has three panels: pages on the left, an editor with live preview in the middle, and the field library on the right. Drag a field in, map it to a board column, and watch the change appear as you make it.
Field Types
Forms support all monday.com column types - text, email, phone, dates, selections, people, files. On top of those come form-only fields: rich text blocks for instructions, digital signatures (saved as PNG), and image or video embeds for YouTube and Vimeo. Over 30 field types in total.
Security Options (All Optional)
A published form is open by default: anyone with the link can submit. Turn on only what you need:
- Password protection - a static password for insert forms, or a different password per item for update forms
- Google reCAPTCHA and/or Cloudflare Turnstile bot protection
- Country restrictions
- Start and end dates for availability
- A cap on the number of submissions
Automation Integration with monday.com
monday.com automations can generate form links and passwords for you. This matters most for update forms, where every item needs its own link: an automation creates one the moment an item appears. Password generation works with all monday.com automation triggers, 13+ of them, including item created, status changed, and person assigned.
Theming and Customization
Colors, fonts, layout, spacing, and button styles are all editable, so a form can look like your brand instead of a generic survey. Forms adapt to phones and tablets on their own.
Smart Form Features
- Required fields and format validation
- Conditional logic that shows or hides fields based on earlier answers
- Multi-page forms for longer workflows
- Submissions land in monday.com, so you manage responses where you already work
Quick Start Guide
- Install FormFlow from the monday.com marketplace
- Open the board where you want the form
- Pick insert or update, then add pages and fields
- Style it and publish
- Share the link and watch submissions arrive on the board
Documentation Overview
The docs cover each area in more depth:
- FormFlow features - Full checklist (routing, security, prefill, analytics, test links, and more)
- Form Types - Understanding insert vs update forms for monday.com
- Insert Forms - Create forms for adding new items to boards
- Update Forms - Create forms for updating existing items with automation
- Form Builder - Building and designing your forms with drag-and-drop
- Supported Columns & Fields - Complete list of monday.com columns and field types
- Theming & Customization - Styling and branding your forms
- Form Settings - Advanced form settings, security, and configuration
Frequently Asked Questions
What is FormFlow?
FormFlow is a form builder app for monday.com. It lets you create insert forms that add new items to your boards and update forms that modify existing items, with a drag-and-drop builder, 30+ field types, conditional logic, and multi-page support — all embedded directly in monday.com.
What is the difference between insert forms and update forms?
Insert forms create a new item in your monday.com board on every submission — ideal for lead capture, support tickets, and registrations. Update forms modify an existing item through a unique per-item link with an optional password — ideal for status updates, profile management, and progress tracking.
Can people fill out forms without a monday.com account?
Yes. Forms are shared as links, so external users, customers, or team members can submit responses without a monday.com account and without being given access to your boards.
What security options does FormFlow offer?
All security features are optional: password protection (static or per-item), Google reCAPTCHA and/or Cloudflare Turnstile bot protection, geographic restrictions, time-limited availability windows, and response limits.
Does FormFlow work with monday.com automations?
Yes. monday.com automations can auto-generate unique update form links and per-item passwords, with support for 13+ automation triggers such as item created, status changed, and person assigned.
Can I customize how my forms look?
Yes. Theming controls cover colors, fonts, typography, layout and spacing, and button styling, so forms can match your brand. Forms are mobile responsive out of the box.
How do I log in to FormFlow?
There is no separate FormFlow login. FormFlow runs inside monday.com: install it from the marketplace and open it on the board where you build forms. People filling out your forms do not log in at all; they just open the form link.
Get Started Today
Ready to create your first monday.com form? Get started with FormFlow →